Rostering built for residential aged care.
Fill tonight's open shift fast, catch next fortnight's coverage gaps before they bite, and keep clinical and non-clinical cover and care hours on track - rostering built for the way rest homes and hospital-level facilities actually run in New Zealand and Australia.
Exploring MyRoster.Health? TestLand is your own private demo, pre-loaded with realistic rosters, forms and costings. It is separate from the customer sign-in above.
Clinical and non-clinical cover, not a generic grid
The roster knows the difference between your clinical and non-clinical roles, named your way. Wing-level cover targets per shift window; qualification and competency tracked. Loaned and locum staff visible alongside permanent.
Coverage gaps surface a fortnight ahead
The roster grid tracks care hours against the targets your leadership team sets, by wing and shift class. On-shift clinical and competency cover surface as a count, not a colour. You see the Sunday-night gap on Tuesday morning, while there's still time to fill it.
Your rules, your numbers
Penalty-time rates, public holiday calendars, leave categories and qualification currency are values you enter, and MyRoster does the maths from them. We do not set them for you and make no compliance determination - you configure your rules, we run the numbers.
One screen for the whole facility's week.
- Configurable shift windows - AM / PM / Night, or your own Day / Night / Twilight / Sleepover - edit window times inline.
- Bridging shifts that cross windows (e.g. 11:00-19:00), in their own section. Add as many as you need.
- Fully editable cells - assign, reassign, edit each shift's time, make open, delete, two workers on one window.
- Templates, open shifts, agency auto-escalation, accept / decline - the whole weekly flow.
Predictions in the hands of the people who know your team.
The best forecast of next month's cover isn't a black box - it's the knowledge already on your floor. Nobody knows the patterns of their staff better than the people who work alongside them: who picks up extra, when sick leave spikes, how flu season hits this wing.
MyRoster puts that judgement to work. Your team sets the care levels, ratios, expected sick-day rate and a scenario - flu season, a unit reconfigure - and the calculator projects the hours, cost and gaps against what's actually rostered. No guessing on your behalf; their call, made fast and visible.
Know if the roster will hit the hours you are aiming for.
- Set your own care-hour and RN targets - per resident, per day, in your terms. You set them; we never set them for you.
- Watch delivered against target build across the fortnight, so a shortfall shows while there is still time to fill it.
- Advisory by design - MyRoster does the maths and flags the gap. It makes no compliance or funding determination; the call is yours.
You decide who sees and does what.
- Permissions matrix - grant write, read or no access capability by capability, to exactly the people you choose, under the names you use. Enforced in the app and on the server.
- Pay-rate visibility - choose who sees financial figures, including a “staff see their hours but not their pay” option.
- Sign-in your way - kiosk PIN clock-in for shared devices, plus optional two-factor email sign-in for the accounts that need it.
- Your data stays yours - no third-party integrations; export payroll as CSV / PDF / print yourself.
What we deliberately do not do.
Some of what sets MyRoster apart is what it leaves out on purpose - so the product stays simple, honest, and yours.
We do not run your payroll or hold your data. Export to CSV, PDF or print and take it anywhere.
No connectors to wire up, break, or migrate out of later. Your data stays in your own account.
We flag concerns and record them; the decision is always yours. We make no compliance determination.
Rename roles, windows and wings, and build your own rules. The product reads your way, everywhere.
One login for every site, whether in New Zealand, Australia or on both sides of the Tasman.
- Portfolio dashboard across all your facilities, New Zealand and Australia, in one view.
- Co-owners share control, with a clear Main Contact for billing; multi-site operators switch between their sites.
- In-app messaging, notifications and an installable web app - no native app to manage, nothing to deploy.
- Audit log and bulk CSV import keep set-up and oversight simple.
Built once, localised for New Zealand and Australia.
We don't bolt a flag onto a generic scheduler. The role labels, public holiday calendars, currency and the staffing targets you set all change to match where each site actually operates - and a multi-site operator runs both countries under one login, each site speaking its own language.
- Roles: your clinical and non-clinical labels in NZ terms, all renameable.
- Targets: the care-hour and ratio targets you set, advisory and never blocking.
- Calendars: NZ public holidays, plus the penalty-time loadings you enter.
- Currency: NZD costings.
- Roles: your clinical and non-clinical labels in Australian terms, all renameable.
- Targets: the care-minute target you enter, measured against what's rostered.
- Calendars: Australian state and territory public holidays, plus the loadings you enter.
- Currency: AUD costings.
Almost nothing is hardcoded.
MyRoster bends to your facility, not the other way round. You set the words, the windows, the rules and who-can-do-what - and the whole product reads your way, everywhere.
- Role names and tiers - rename the labels staff see; build custom roles with their own permission mix.
- Shift windows - AM / PM / Night, or your own: a 12-hour Day / Night, an extra Twilight or Sleepover. Set each window's times.
- Wings and areas - name them to match your building.
- Coverage targets and staffing rules - set role / credential minimums per shift, or build your own rules from generic building blocks.
- Forms and documents - build your own staff forms (inductions, supervision notes, competency sign-offs, policy acknowledgements) and assign them to staff to complete.
- Permissions, pay-rate visibility, features - flip what each role can see and do; turn features on or off.
A bird's-eye view for the people running it, a simple week for everyone else.
The people running one site or many get the whole picture at a glance; staff see only their own shifts, hours and requests. Same data, shown to suit the role - and who sees what is yours to set.
The week in numbers, ready to export.
- Every report runs on your dates - this week, last month, a quarter, or any range you pick.
- Compare any two periods - last month vs this month as a bar chart, with the change in dollars and percent.
- Build your own report - pick the measure (cost, hours, overtime, leave), the period, and a role or wing breakdown; save it and re-open it with fresh data.
- Bundle a board pack - your chosen reports, opened together on the period you set.
- Export to CSV, PDF or print and take it to payroll or your board yourself - no integration, your data.
Plan the cost before it lands.
Planning tools that work off the rates you enter - not figures we invent.
- Cost calculator - "how much did we spend this fortnight, and where is it going?" Variance against your budget and target, period-over-period change, agency vs overtime, and the spare contracted hours you could have used first.
- Cost to cover a shortfall - built into the staffing calculator: if a flu or norovirus outbreak leaves you short, see what it costs to cover with overtime, casual / bank or agency staff (or moving staff from another site), with the cheapest workable option flagged.
- It fits how you are set up - a single site never sees a "move staff from another site" option it cannot use; a group that shares staff across its own sites does. Keeping areas separate during an outbreak is built in. New Zealand, Australia or both, in the right currency.
- Save the templates and the results, and export to CSV, PDF or print for your board.
Everything a residential service runs on.
Shared-device clock-in with a PIN - no app for staff to install.
Staff accept or decline assigned shifts; a decline reopens the shift.
Post an open shift, staff apply, with optional agency escalation.
Advisory heads-up before a date you track is due to lapse.
Reach staff in-app and by email - no personal numbers shared.
Every change recorded - who did what, and when.
Illustrative. All features are configurable and permission-gated to each role.
Build the staff forms your facility runs on.
- Drag together your own fields - text, dates, yes/no, choices, signatures - no developer needed.
- Inductions, supervision notes, competency sign-offs, policy acknowledgements - the staff paperwork your service runs on.
- Assign to staff and track completion; responses stay in your account and export with the rest of your data.
We set your site up with you, from one short form.
- Tell us your sites, roles, wings and shift windows in a short intake form - we set up your account to match.
- Bring your staff in bulk with a CSV import that previews every row before anything is created.
- Then it is yours - inductions, competency sign-offs and rosters against your own data. Explore it all first in TestLand.
A heads-up before the roster bites.
- Overtime and long-hours flags against the thresholds you set - so you catch the 46-hour week before it is published.
- Qualification and competency reminders when a date you have entered is about to lapse.
- Advisory, never blocking - MyRoster warns and records; the call is always yours.
See the whole product on realistic data.
TestLand is your own private, pre-populated demo. Step in as an owner or a staff member and use the real product - build a roster, run the costings, approve a timesheet - with nothing real at stake.
A planning tool, not an authority
MyRoster.Health is a rostering and planning tool - not a compliance, legal or clinical system, and not professional advice. Every label, target and figure it shows is an estimate based on what you enter, so you stay responsible for verifying figures and for your facility's compliance with the laws, awards and standards that apply to you. See our Terms for detail.
Scope and privacy
MyRoster manages workforce rostering and time data only. It does not store resident clinical records and does not provide clinical care - your clinical records stay in your own systems.